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This document is an electronic record created by a computer system and does not require a physical or digital signature in accordance with the Information Technology Act of 2000.
Webinosoft is subject to the Personal Information Protection and Electronic Documents Act 2000. We are committed to protecting the personal information that we collect, use and disclose in the course of providing legal services and operating the Company. This Privacy Policy applies to the Company in addition to our professional obligations of client confidentiality.
According to the law, “Personal Information” means information about an identifiable individual but does not include the name, title or business address, or telephone number of an organization. However, we treat our clients’ workplace information as confidential.
The Company is responsible for any personal information we hold. The Company and those who act on our behalf must abide by Webinosoft, this policy, and any applicable rules of professional conduct.
At or before the time Personal Information is collected the Company will identify the purposes for which the information is collected. We collect, use and disclose Personal Information relevant to clients’ legal matters and other information necessary to provide the requested legal services for which we have been retained. Personal Information is used to assess potential conflicts of interest, provide legal services to you, and communicate with you. Personal Information may also be used to develop our precedent systems; send clients updates and publications; market our services, and manage our business operations. We also collect, use and disclose information for the purposes of client billing; meeting legal and professional obligations; meeting our accounting and insurance requirements; and as otherwise permitted or required by law or applicable Rules of Professional Conduct. A client who seeks our services gives implied consent for the collection, use, and disclosure of his or her Personal Information for authorized purposes unless expressly instructing otherwise. When Personal Information that has been collected by the Company is to be used for a purpose not previously identified, the new purpose will be identified prior to use. Unless the new purpose is permitted or required by law, consent will be required before the information can be used for that purpose.
Generally speaking, the Company requires consent in order to collect, use, or disclose Personal Information. However, there are some cases where the Company may collect, use or disclose Personal Information without consent as permitted or required by law. The Company can assume that an individual’s request for legal advice constitutes implied consent for specific purposes unless expressly instructed otherwise. If consent is sought, an individual may choose not to give consent. If consent is given, an individual may withdraw consent at any time, but the withdrawal cannot be retrospective. The withdrawal may also be subject to legal or contractual restrictions and reasonable notice.
The Company limits the amount and type of Personal Information collected to that which is necessary to fulfill the purposes identified. This means we will not ask you questions or provide us with documents unless they are truly needed. Information is collected directly from the individual unless the law permits or requires collection from third parties. However, from time to time, we may collect information from the government, or from third parties (such as family members) with your consent.
Personal Information will not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as permitted or required by law. Personal Information will be retained only as long as necessary for the fulfillment of those purposes and to meet our professional obligations with respect to record retention. Personal Information that is no longer required to fulfill the identified purposes will be destroyed, erased, or anonymized.
The Company will take reasonable steps to ensure that information is accurate, complete, and up to date. Clients are responsible to advise us of any changes to their Personal Information which may be relevant to the services we provide.
The Company has put in place safeguards for the personal information we hold, which include:
Physical Safeguards
Organizational Safeguards
Technological safeguards we shred paper documents we no longer require.
We delete and/or destroy credit card information on file. For the most part, we will not need to know credit information because it is processed by a third party. We use different passwords for various accounts, and access to accounts is highly restricted. We have an alarm system for the entire office and private locks on individual offices. We have a secure client portal that can be used to transmit sensitive documents. The Company requires anyone who collects, uses, or discloses Personal Information on our behalf to be aware of the importance of maintaining the confidentiality of Personal Information. This is done through measures such as the signing of confidentiality agreements, privacy training, and contractual means. The Company takes steps to ensure that the Personal Information we hold is protected against theft, loss, and unauthorized use or disclosure. Care is used in the disposal or destruction of Personal Information, to prevent unauthorized parties from gaining access to the information.
Information about the Company’s policies and practices relating to the management of Personal Information is available to the public, including contact information for our privacy officer, to whom complaints or inquiries can be made; the process for obtaining access to Personal Information we hold and making requests for its correction; a description of the type of Personal Information we hold, including a general account of our uses and disclosures; and a description of how an individual may make a complaint to the Company or to the Information and Privacy Commissioner of INDIA.
Individuals may make written requests to have access to their records of Personal Information. The Company will respond to an individual’s request within reasonable timelines and costs to the individual, as governed by legislation. The Company will take reasonable steps to ensure that the requested information is made available in a form that is understandable. Individuals who successfully demonstrate the inaccuracy or incompleteness of their Personal Information may request that we amend their information. In some cases, instead of making a correction, individuals may ask to amend a statement of disagreement to their file. Please Note: In certain situations, the Company may not be able to provide access to all the Personal Information we hold about an individual. Exceptions to the right of access requirement will be in accordance with the law. Examples may include information that could reasonably be expected to result in a risk of serious harm or the information is subject to legal privilege.
An individual may ask questions or challenge our compliance with this Privacy Policy or with the privacy legislation by contacting Webinosoft at info@webinosoft.com. The Company will receive and respond to complaints or inquiries about our policies and practices relating to the handling of personal information. We will inform individuals who make inquiries or lodge complaints of other available complaint procedures. The Company will investigate all complaints. If a complaint is found to be justified, the Company will take appropriate measures to respond. Webinosoft reserves the right to modify or amend this Privacy Policy from time to time.
